Construction scheduling software: 10 options + pricing

Sticky notes, group texts, and PDFs used to work…minus a few rogue Post-its you’d find under your chair. But the old “systems” can’t scale. They get less effective the more subcontractors and projects you manage. If you want to grow your business, you need a better solution.

Construction scheduling software is the easiest way to help teams work together and meet project deadlines. It also prevents delays and overruns so you can finish on time — without a single sticky note in sight.

You’re busy, so we’ve rounded up the top 10 construction scheduling software. We compare pricing, features, pros, and cons so you can make an informed decision. You’ll also learn how to pick the best option for your team, and which features to look for in a standout platform.

10 Best construction scheduling software

Let’s break down the top construction scheduling tools that small and growing businesses need. We’ll start by comparing all 10 options so you can get details at a glance. Then, we’ll dig into the details of individual providers.

10 Best scheduling software for construction compared

From your PM in the office to the on-site foreman, here are 10 scheduling software tools to keep project teams aligned:

Provider	Starting price	Standout features	Best for
Jobber	$149 per month for five users	Drag-and-drop calendar, crew dispatching, route optimization, GPS tracking, client notifications, Quo integration	Small to mid-sized service contractors
Microsoft Project	$10 per user per month	Gantt charts, task dependencies, resource allocation, critical path, financial tools	Project managers handling long-term, complex projects
Procore	Contact for pricing	Scheduling, lookaheads, RFIs, change orders, financials, offline mobile app, 500+ integrations	General contractors needing an all-in-one solution
Fieldwire	Free for up to five users	Pull planning, look-ahead scheduling, multiple schedule views, multilingual support	Teams looking for free construction scheduling software
Smartsheet	$9 per user per month	Spreadsheet-style interface, automated workflows, unlimited viewers, Quo integration for automated SMS	Teams familiar with Excel wanting flexible PM tools
Buildertrend	Contact for pricing	Critical path, Gantt, subcontractor and client portals, built-in sales management	Home builders, remodelers, and specialty contractors
TeamGantt	$49 per manager per month	Drag-and-drop Gantt builder, view-only sharing links, resource management, material lead time tracking	Small and medium-sized construction teams
Outbuild	$999 per month	Weekly work plan, lookaheads, offline mode, Procore/Autodesk integration, submittal tracking on Gantt	Field-first scheduling and lookahead planning
Connecteam	Free for under 10 employees	AI auto-scheduler, GPS time clock, drag-and-drop shift scheduling, in-app chat	Budget-conscious teams focused on crew/labor scheduling
Planera	Contact for pricing	Visual whiteboard, critical path, dependencies, resource and cost loading, field schedules	Visual CPM scheduling as an alternative to P6/MS Project

Let’s look at these providers in more detail:

1. Jobber: Best for small to mid-sized service contractors 

Pros

• Customer-facing client hub
• Can set up automations like invoice reminders
• Offers quoting, invoicing, and payment processing
• Reporting and analytics dashboards
• Fleet routing and management

Cons

• Doesn’t offer Gantt charts and Kanban views
• Marketing tools are only available as add-ons
• Some users find it expensive

Jobber is construction management software for small- to mid-sized construction and trade businesses. It offers scheduling tools like drag-and-drop calendars, crew dispatching, and route optimization. There’s also a customer-facing hub to keep clients updated on your timeline.

Beyond scheduling, you can integrate Jobber with Quo, formerly OpenPhone. That way, your team can push calls, texts, voicemail, recordings, and transcripts to your Jobber dashboard. This means every conversation is tied to the right job, so your team always has the full picture without switching between apps.

You can also click-to-call clients from any Jobber CRM record using your dedicated Quo number. 

Key features of Jobber

• Visual calendar management 
• Map and route optimization
• Recurring jobs
• Job forms and checklists 
• Job follow-ups and feedback requests 
• CRM
• Job quoting 
• Vast integration library, including QuickBooks and FleetSharp
• GPS waypoint tracking
• Website builder

Jobber pricing

Teams can choose from one of three pricing plans:

• Connect: $149 per month includes five users, job booking and scheduling, basic time tracking, automated reminders, quotes, and invoices. Add extra users for $29 per user.
• Grow: $299 per month includes 10 users, automatic time tracking, workflow automations, job costing, and advanced quote customizations. Add extra users for $29 per user.
• Plus: $529 per month includes 15 users, access to the marketing suite, premium support, the API, and a receptionist. If you have more than 15 users, contact sales for an exact quote.

2. Microsoft Project: Best for project managers handling long-term projects

Pros

• Integrates with the Microsoft ecosystem
• One month free trial
• More affordable than Primavera P6
• One-time purchase option is available
• Reporting tools on every plan

Cons

• Only provides a time-tracking mobile app
• Can be overkill for simpler projects
• Steep learning curve

Microsoft Project is a project management tool designed for large-scale, long-term projects. Each plan comes with Gantt charts, resource allocation, and task dependencies. You can also upgrade for:

• Advanced dependencies
• Baseline and critical path
• Financial and budgeting tools
• Resources request capabilities

MS Project is more cost-effective than competitors like Primavera P6. Plus, a basic version of Microsoft Project, Microsoft Planner, is included in Microsoft 365 subscriptions. This is convenient if you already use other MS tools. If you need software for in-office project managers, it’s a strong choice.

But you should know Microsoft Project isn’t meant for construction managers and workers in the field. For example, it doesn’t offer a mobile app, so employees in the field can’t check their schedules. The only mobile app Microsoft Project provides is a way to let you track time. And even then, past users say Project has a steep learning curve.

Key features of Microsoft Project

• Project financials, budgeting, and costing
• Resource request capabilities, with an upgrade
• Gantt charts
• Grid, board, and timeline views
• Roadmaps, with an upgrade
• Task dependencies

Microsoft Project pricing

A limited version of Microsoft Planner is built into Microsoft 365. It offers basic features like content-rich tasks, plan templates, and task dependencies. If you want more capabilities, you can choose from one of three tiers:

• Planner Plan 1: $10 per user per month for task creation, project goals, backlogs and sprints, Gantt and Charts views, task dependencies, scheduling templates, and reports and dashboards

• Planner and Project Plan 3: $30 per user per month for access to Project Plan online, task history, roadmaps, baselines and critical path, program management, project financial and costing, and advanced dependencies
• Planner and Project Plan 5: $55 per user per month for advanced portfolio management and enterprise resource management and allocation

Don’t want to pay a monthly subscription? You can purchase one-time access:

• Project Standard 2024: $679.99 for project schedules and costs, tasks, reports, and business intelligence.
• Project Professional 2024: $1,129.99 for resource management, timesheet submissions, and the ability to sync with Project Online and Project Server
• Project Server: Contact sales for advanced analytics and process standardization

Keep in mind these plans require on-premises equipment, so you’ll need to manage some hardware on your own.

3. Procore: Best all-in-one tool for general contractors 

Pros

• Users find it comprehensive while having a short learning curve
• Users note it makes collaboration between the field and the office is easy
• Mobile app for on-site updates and photo uploads
• 500+ integrations, including Microsoft Project and Primavera

Cons

• Pricing isn’t readily available; some users find it expensive
• Adopting too many modules at once can be overwhelming

Procore is a construction management platform that helps manage pre- and post-construction tasks. You can access features for:

• Scheduling, like visualization tools, dependencies, and lookahead planning 
• Project management
• Document management
• RFIs
• Change orders
• Budget management and project financials

You can also access the Procore app on any smart device. It even has an offline mode for iOS and Android apps. This lets field teams work in areas with poor or no internet connectivity. 

Procore users can filter project schedules by task, specialty contractor, or other criteria. This makes it easy to narrow down your schedule by function. For example, contractors might search “plumbing contractor” or “framing” to see when those specific tasks should be completed.

Just know that Procore doesn’t offer any public pricing. Plus, adopting all its modules at once can get overwhelming, according to past users. But if you’re looking for a central scheduling hub in a general contracting environment, Procore is a solid choice.

Key features of Procore

• RFI and submittal management
• BIM coordination
• Budget management
• Drawing and document management
• Field labor tracking

Procore pricing

Procore has a volume-based pricing model that’s tied to your yearly construction volume and field. You’ll need to reach out to sales for an exact quote.

4. Fieldwire: Best free construction scheduling software

Pros

• Offers a free plan
• Mobile and desktop plans
• Offers pull planning and lookahead scheduling
• Phone and tablet apps
• Supports 20+ languages

Cons

• No integrations on the free plan
• No customer support on the free plan
• Lacks advanced features like comprehensive financial tracking and invoicing

Fieldwire is a field-first construction scheduling tool owned by Hilti. Its biggest benefit is its free plan for up to five users and three projects. You’ll have access to scheduling features like:

• Viewing plans
• Storing project specifications 
• Creating and assigning tasks
• Scheduling work using Gantt, calendar, or Kanban views
• Tracking progress across trades in real time

You’ll need a paid tier to unlock features like RFIs, submittals, change orders, and budgeting. Other features, like BIM viewing and custom task fields, require multiple upgrades. 

You should also know the free plan isn’t scalable. You can’t access third-party integrations or customer support. But for very small crews just wanting to go paperless, Fieldwire is a decent entry point.

Key features of Fieldwire

• Plan viewing
• Task management
• File and photo management
• Photo metadata stamps, with an upgrade
• Third-party integrations, with an upgrade
• Reports and exports, with an upgrade
• Field intelligence AI, with an upgrade

Fieldwire pricing

There are four Fieldwire pricing plans:

• Basic: Free for up to five users and three projects, includes plan viewing, task management, specifications, files and photos, and checklists

• Pro: $39 per user per month for reports and exports, sheet compare, project templates, and custom task statuses
• Business: $64 per user per month for custom forms, app integrations, BIM viewer, and Field Intelligence™ AI
• Business Plus: $89 per user per month for RFIs, submittals, change orders, and budget tools

5. Smartsheet: Best spreadsheet-style interface 

Pros

• Intuitive interface
• Automated workflows
• Users praise its collaboration and sharing capabilities

Cons

• Not specialized for construction
• Timeline view requires an upgrade
• No native job cost tracking

Smartsheet is a spreadsheet-style project management platform similar to Excel. It lets you create schedules in a familiar environment, while collaborating with your team.

On the base plan, you can have up to 10 users and unlimited viewers. Viewers can see the schedule, check progress, and review timelines without editing fields. This lets you keep stakeholders, clients, and subcontractors in the loop without paying for full seats.

Smartsheet also offers workload views with resource heat maps and assignments. That way, you can quickly see who’s available, who’s overbooked, and rebalance work before it becomes a problem.. There are also scheduling templates available so you can quickly get started with pre-built forms.

Spending too much time on routine tasks? Use Smartsheet automations. For example, you can assign actions to people and push their confirmation messages to Slack. Then, set up alerts, notifications, and reminders so no one forgets their to-do list.

Note that Smartsheet doesn’t have built-in tools for BIM coordination, job cost modeling, or drawing revisions. If these are non-negotiable, you’ll need to integrate with other tools.

💡 Pro tip: You can easily integrate Quo with Smartsheet to automatically send a text whenever your schedule is updated. That way, you quickly notify the relevant sub or crew members to avoid potential delays.

Key features of Smartsheet

• File library for better content organization
• Grid, calendar, table, board, and Gantt views
• Team workload tracking
• Automated triggers, alerts, and notifications
• Mobile app for Android and iOS
• Intelligent form fill

Smartsheet pricing

Pick from one of four Smartsheet pricing plans:

• Pro: $9 per user per month for up to 10 members, unlimited free viewers, rich formulas, unlimited sheets, forms, and reports, limited automations, Gantt, grid, table, and board views, and access to the mobile app

• Business: $19 per member per month for three or more members, unlimited free viewers, timeline view, team workload tracking, admin capabilities, unlimited automations, and 1 TB attachment storage
• Enterprise: Custom pricing for 10+ members, work insights, unlimited attachment storage, directory integrations, and AI formulas, texts, and charts
• Advanced Work Management: Custom pricing for dynamic views, data shuttle, connectors, DataMesh, access to the Calendar and Pivot apps, and premium support

6. Buildertrend: Best all-in-one tool with sales management built in

Pros

• Client portal
• Users often praise customer support
• Highly rated mobile app
• Offers sales management features like email marketing and proposals

Cons

• Pricing is not readily available; users frequently report it as expensive
• Some users may find it clunky and unintuitive
• Some users believe support documentation is lacking

Buildertrend is a scheduling tool for home builders, remodelers, and specialty contractors. It comes with basic scheduling features like critical path and Gantt charts. It also provides some unique features, like automated notifications. Anytime a schedule item shifts, all assignees receive a text, email, or push notification.

Unlike other scheduling tools, Buildertrend comes with a built-in sales management hub. You can capture and track leads in a CRM, send proposals with digital signatures, and run email marketing campaigns. 

In addition to sales and project management, Buildertrend also provides financial management software. This helps you manage bids, estimates, and takeoffs within the same platform.

Key features of Buildertrend

• Daily logs
• To-dos
• Time clocks
• Change orders
• Selections
• Sub and client portals
• Email marketing and lead management
• Billing, estimates, and budgeting
• Payment tools, US only

Buildertrend pricing

Buildertrend doesn’t offer public pricing. You’ll have to request a custom quote instead.

7. TeamGantt: Best for small and medium-sized teams

Pros

• Intuitive, user-friendly interface
• Integrates with Procore and Zapier
• Highly visual, with a drag-and-drop schedule builder
• Limited free plan for one manager, one project, and 40 tasks

Cons

• Limited advanced features
• Users complain of a steep learning curve

TeamGantt is construction project management software for small and medium-sized construction companies. You build your schedule by dragging and dropping tasks onto a timeline, setting durations, and linking them with dependencies. That way, when a task shifts, everything else adjusts automatically. 

Plus, TeamGantt can track material lead times inside your schedule. If a long-lead item puts an install date at risk, the platform will automatically notify you. There’s also a schedule confirmation feature that lets you email subs to confirm assigned tasks. For clients, share view-only links to share information without purchasing paid accounts.

Apart from scheduling, TeamGantt offers resource asset management. But it lacks advanced features like built-in budgeting, invoicing, and communication tools. For that, you should integrate TeamGantt with specialized tools, like Procore and Quo. 

TeamGantt is still a solid choice if you want intuitive scheduling without the complexity or cost of enterprise tools like P6 or Microsoft Project. 

Key features of TeamGantt

• Drag-and-drop planning
• Custom lead and lag time
• Material lead time tracking
• Critical path analysis
• Asset management
• Cost-loaded scheduling
• Global workloads
• Public share links
• Project templates

TeamGantt pricing

There are three TeamGantt tiers to choose from:

• Pro: $49 per manager per month for 20 projects per manager, plus $7 per month per collaborator for calendar and list views, integrations, project boards, workloads, baselines, time tracking, hourly estimating, and RACI

• Unlimited Everything: Custom pricing for custom boards, project health, a dedicated account manager, and customized training
• Builder Edition: $79 per manager per month for three months, then $159 per manager per month  for unlimited managers and collaborators, up to 10 active projects, access to the Procore integration, roadblock, selections, and procurement management, cost-loaded scheduling, subcontractor confirmations, and lookahead schedules

There’s also a free plan available for one manager, one project, and 40 tasks. But this plan is mostly suited for small projects.

8. Outbuild: Best for improving field-first scheduling and lookahead planning

Pros

• Unlimited users on all plans
• iPad app with offline mode for field crews
• Strong Procore and Autodesk integrations
• Users praise the tool for being easy to use and highly adopted by field teams

Cons

• Starting price may be too steep for small contractors
• Relatively newer to the market compared to legacy tools like P6 or MS Project
• Limited integrations beyond Procore and Autodesk

Outbuild is a field-focused work planning tool that helps you build lookahead schedules. Field teams can then log progress from an iPad on the jobsite, even while offline. 

Once you build the master schedule, superintendents can pull activities from it into the lookahead module. Then, they can break them into field-level tasks and assign them to trade partners. When the field updates progress, those changes sync back to the master schedule in real time. The office always has an accurate timeline, and the field always knows what’s next.

Outbuild also syncs submittals directly from Procore and links them to the right schedule activities. That way, you can see potential risks before they cause delays. Color-coded icons appear directly on the Gantt view, showing whether a submittal is on track, at risk, or overdue.

You can also use Outbuild’s analytics tools to keep an eye on scheduling reliability. It offers S-curves, pie charts, PPC scores, and more to provide a weekly measure of how your team hits its commitments.

Key features of Outbuild

• Lookahead
• Weekly work plans
• Roadblocks
• Portfolio management
• Schedule impact management
• Analytics and custom reporting

Outbuild pricing

Outbuild’s pricing isn’t readily available. But we know the starting price is $999 per month.

As an estimate, Outbuild notes that for 10 active projects and 20 users, you’d pay $100 per project per month, or $50 per user per month.

The only way to get more specific pricing is to contact sales for a quote.

9. Connecteam: Best budget-friendly option for scheduling and labor 

Pros

• Free for teams of under 10 employees
• In-app chat
• AI-powered auto-scheduling that accounts for skills, availability, and qualifications
• GPS time clock with geofencing to prevent off-site clock-ins and buddy punching

Cons

• Doesn’t offer Gantt, CPM, or critical path features
• Some users find the desktop experience lacking
• Doesn’t integrate with tools like Procore, Autodesk, and Google Calendar
• No construction-specific features like plan viewing, RFIs, submittals, or change orders

Connecteam is a workforce management platform that combines operations, HR, and communication tools. If you’re a team of less than 10, you can use it for free. This lets you access its drag-and-drop scheduler and create open shifts for team members to claim.

You can always upgrade to a more advanced plan for access to advanced scheduling features. Connecteam’s construction AI, for example, creates schedules based on employee skills and availability. Other features let you set regulatory limits, flag attendance trends, and automate shift reminders.

Just know Connecteam isn’t a project scheduling tool in the way tools like Procore are. It’s focused on the people side of construction — making sure the right crew shows up at the right site, at the right time, and is accounted for.

Key features of Connecteam

• Employee task management, like recurring task assignment
• Unlimited jobs 
• Payroll integrations
• GPS clock-in and clock-out tools
• Auto clock out
• Real-time map displays
• Kiosk stations for multiple users

Connecteam pricing

As mentioned, there’s a Connecteam free plan for teams of under 10 employees. As for the paid plans:

• Basic: $29 per user per month for the first 30 users, plus $0.80 per month for each additional user, for basic scheduling, unlimited checklists, forms, and tasks, payroll integrations, unlimited jobs, clients, and projects, and real-time clock in and out with GPS
• Advanced: $49 per user per month for the first 30 users, plus $2.50 per month for each additional user, for live schedule links, repeating shifts and templates, notifications on the mobile app, up to 10 geofence sites, conditional fields in forms, and auto clock outs
• Expert: $99 per user per month for the first 30 users, plus $4.20 per month for each additional user, for API access, auto-reports, unlimited geofence sites, sub-jobs, and shift attachments
• Enterprise: Custom pricing for unlimited time clocks, schedules, auto-reports, shareable schedule links, and biometric app locking

10. Planera: Best for visual CPM scheduling

Pros

• Whiteboard-style visual interface
• Unlimited users
• Dedicated iPad app
• Integrates with Procore and Autodesk Construction Cloud

Cons

• Pricing isn’t readily available
• Only available in English
• Needs complementary tools for RFIs and submittals

Planera is a collaborative alternative to legacy CPM tools like Primavera P6 and Microsoft Project. With legacy tools, one dedicated scheduler usually builds the plan in a complex desktop application. With Planera, everyone on your team can build schedules together using a cloud-based, drag-and-drop whiteboard. 

Team members can also access and update their Planera schedules from the field via mobile phones. That way, everyone can visually see your project plan from anywhere.

You can also link your master schedule to all individual field schedules. This means team members on a job site can see updates and changes in real time.

Just know that Planera is only focused on scheduling. You’ll need to connect with other tools for submittals, RFIs, and project documentation.

Key features of Planera

• Visual whiteboard-style CPM scheduling with drag-and-drop
• Critical path analysis and multiple float path identification
• Real-time multi-user collaboration
• Field schedules are dynamically linked to the master schedule
• Resource and cost loading
• DCMA quality check
• Integrations with Procore and Autodesk

Planera pricing

Planera says it “customizes its pricing to every builder.” In other words, there’s no transparent pricing online. You’ll need to get in touch with Planera’s sales team for a custom quote.

How to pick the right scheduling software for construction businesses 

Here’s how to evaluate the best scheduling software:

• Match the tool to your project types and team size. A PM coordinating dozens of subs has different needs than a remodeler managing kitchen renovations. Ask yourself: Do you need full CPM scheduling with critical path analysis? Or do you need task scheduling with crew dispatching enough for your team?
• Consider field adoption.Your scheduling app is virtually useless if field crews can’t use it well. Look for a platform that’s simple and intuitive and offers mobile contractor apps. The tool should also support the languages your crew speaks.
• Check how it syncs changes and delays. Your scheduling tool should let you easily adjust timelines, track changes, and notify the right people. It should also sync updates in real time between your job site and the office. 
• Make sure it integrates with your existing stack. This could be your CRM or business phone system. Integrating with Quo, for example, pushes calls, texts, voicemails, and recordings into your records. That way, nothing discussed over the phone gets lost between your office and the field.
• Consider the total cost. Some tools charge per user, others per project, and some use flat monthly pricing. Be sure to evaluate what each pricing structure means for your business. For example, a per-user model gets expensive fast if you include subs and stakeholders. You should also factor in onboarding costs, training time, and customer support add-ons. Finally, look for free plans and trials. Use these to test your tool before committing.

9 features to look for in construction project scheduling software

The features you need depend on your project complexity, team size, and whether you’re managing from the office, the field, or both. 

With this in mind, here are nine core capabilities worth evaluating in a platform:

1. Visual scheduling views. Whether it’s a Gantt chart, calendar, Kanban board, or timeline, you need a way to visualize your schedule. 
2. Task dependencies. Choose a construction project scheduling software that lets you link tasks. If one timeline moves, for example, everything downstream should adjust automatically.
3. Real-time progress tracking. Look for tools that let field crews update task status, flag issues, and log progress from the jobsite. That way, everyone in your office has an accurate picture of what’s happening.
4. Mobile access. The vast majority of construction workers don’t log into desktop computers every morning. Your scheduling tool should have a mobile app that’s fast, intuitive, and ideally works offline. That way, foremen and subs can check and update schedules without hunting for WiFi.
5. Resource and crew management. You need to know which people and what equipment you have available to prevent bottlenecks and idle time. The best construction schedulers offer inventory management tools so you can check their status in real time.
6. Document management. Create a one-stop shop for critical project documents, plans, and images. You also won’t need to tab between multiple tools to find necessary documents.
7. Integrations. The fewer places you have to manually re-enter information, the less likely it is that important details get lost.
8. Real-time updates and notifications. You and your supervisors should immediately know whether you’re on or off schedule. If something falls behind, the right people will know instantly.
9. Critical path visibility. The best scheduling tools calculate and update tasks that control your project’s finish date. They also provide float values, baselines, and alerts so teams can see how changes and delays affect the critical path over time.

Quo: Better scheduling starts with better communication

Construction scheduling software can replace paper-pencil schedules with a simple real-time plan. It works even better when connected to the tools you already use. Integrating it with a business phone solution like Quo can keep your office and field aligned.

Quo complements any construction scheduling software so you can build stronger customer relationships. You can access:

• Unlimited calling and texting in the US and Canada. Let foremen, office staff, and crews coordinate schedule changes quickly. They can also confirm arrival windows and keep customers in the loop without paying per-minute fees.
• Auto-replies. Set up automatic text responses so leads and clients aren’t left hanging when your team is on-site or after business hours. For example, you can let callers know when to expect a callback. You can also share your hours or direct them to leave project details so your team can follow up with the right information.
• Drag-and-drop call flows. Help callers reach the right person or department with a simple visual builder. Create different flows during and after business hours to handle incoming calls appropriately.
• Sona. A construction answering service that helps you take calls 24/7. Sona takes messages, answers FAQs, and sends texts during live calls.
• Third-party integrations. Quo connects with tools like Jobber so you can sync contact info between the platforms you already use. You can also connect with 8,000 others via Zapier and Make.

No need to take our word for it, though. Here’s what Raphael Sammut, General Manager at Billdr, has to say:

“Now customers have a single number they can use to communicate with us. We have hundreds of leads and current customers right now. There’s no way we could have done that before.”

Confirm Quo is a fit for your construction team by signing up for a seven-day free trial. 

FAQs